1. INTRODUCTION
Rüdiger Köppe Verlag operates under the Clavis Aurea brand and is an imprint of Clavis Aurea Publishing B.V., Leiden, the Netherlands.
This Privacy Policy explains how personal data is processed in connection with the use of our online services, webshop, and related digital offerings.
Personal data is processed in accordance with the General Data Protection Regulation (GDPR), Dutch data protection law, and other applicable laws of the European Union.
2. RESPONSIBLE ENTITY
Clavis Aurea Publishing B.V. — Part of Clavis Aurea Group B.V.
Pieterskerk-Choorsteeg 15
2311 TR Leiden
The Netherlands
E-mail:
Web: www.koeppe.de | www.clavisaurea.nl
Chamber of Commerce (KvK): 99834944
VAT Number: NL869152683B01
3. TYPES OF DATA PROCESSED
In connection with our online services, we may process the following categories of personal data:
• name and address
• e-mail address
• billing and payment information
• order and contractual data
• communication content
• technical usage data (such as IP address, browser type, and access times)
• voluntarily submitted information
4. PURPOSES OF PROCESSING
Personal data may be processed for the following purposes:
• operation and provision of our online services
• processing and fulfilment of orders
• communication with customers and users
• distribution of newsletters or informational updates where consent has been provided
• technical security and stability of the website
• statistical evaluation and improvement of our services
• compliance with legal obligations
5. LEGAL BASIS FOR PROCESSING
Personal data is processed on the basis of:
• Article 6(1)(a) GDPR – consent
• Article 6(1)(b) GDPR – contractual necessity and pre-contractual measures
• Article 6(1)(c) GDPR – legal obligations
• Article 6(1)(f) GDPR – legitimate interests
6. WEBSHOP AND ORDERS
When orders are placed through our webshop, we process personal data necessary for the fulfilment and administration of the order.
This may include:
• order and invoicing information
• delivery details
• payment information
• communication data
Processing is limited to what is reasonably necessary for contractual performance and customer support.
7. PAYMENT PROCESSING
External payment service providers may be used to process payments. Processing takes place solely within the scope required for payment handling and in accordance with applicable data protection legislation.
8. NEWSLETTERS AND COMMUNICATION
Where explicit consent has been provided, we may send information relating to publications, new releases, events, or other activities connected to Clavis Aurea and Rüdiger Köppe Verlag.
Consent may be withdrawn at any time with future effect.
9. EMBEDDED CONTENT AND EXTERNAL SERVICES
Our online services may contain embedded content or technical services provided by third parties, including media content and infrastructure services necessary for the operation and optimisation of the website.
Use of such services may result in the transmission of personal data to the respective providers.
10. COOKIES AND ANALYTICS
Our website may use cookies and similar technologies where necessary for technical functionality, security, user experience, or statistical analysis.
Where legally required, non-essential cookies will only be used on the basis of user consent.
Users may manage cookie preferences through their browser settings or the relevant settings within our online services.
11. DATA RETENTION
Personal data is retained only for as long as necessary for the respective purposes or where required by applicable legal retention obligations.
12. DISCLOSURE OF DATA
Personal data will only be disclosed:
• where necessary for contractual performance,
• where required by law,
• on the basis of legitimate interests, or
• where consent has been provided.
13. RIGHTS OF DATA SUBJECTS
Under the GDPR, users may have the following rights:
• right of access
• right to rectification
• right to erasure
• right to restriction of processing
• right to data portability
• right to object to processing
• right to withdraw consent
Users also have the right to lodge a complaint with a competent supervisory authority.
14. DATA SECURITY
We implement appropriate technical and organisational measures to protect personal data against loss, misuse, or unauthorised access.
15. AMENDMENTS TO THIS PRIVACY POLICY
We reserve the right to amend this Privacy Policy where necessary, particularly in response to legal, technical, or organisational developments.
Last updated: May 2026
For ease of reference, a PDF version of this page is available for download here.